DocuWare + EuroFib

The document arrives in DocuWare and runs through the complete verification process there — only then does it go to EuroFib:

• AI-supported capture of the invoice data (e.g. with natif.ai) — vendor, amounts, line items.
• Verification and approval in the DocuWare workflow — multi-level, following your rules.
• Account pre-assignment automatically or manually — cost centers and cost units are assigned by the approver directly in the workflow, fully dynamic.
• Payment block available — blocked documents are not released for payment.
• Handover as an EuroFib posting batch: the fully coded documents — tax codes, accounts, cost centers, cost units — automatically become a batch in EuroFib that only needs to be posted.
• Linking included: document display and data flow between posting and archive work permanently.

Vendors, accounts, cost centers and more come straight from EuroFib — during verification and account assignment you always work with current master data, in real time instead of nightly synchronizations:

• On-premise: direct access via database views — changes in EuroFib are visible in DocuWare immediately; new master data is written by the interface directly towards EuroFib.
• DocuWare Cloud: access via the DocuWare Local Data Connector — writes go into a dedicated database that EuroFib picks up.
• In both cases: no outdated select lists, no duplicate master data maintenance.

After posting, the interface synchronizes the EuroFib database with the archive on a schedule: for every posting record the matching document is found — for example via the document number — and the accounting data lands directly on the archived document:

• Index fields: posting date, amount, cost center and further values are added.
• Keyword fields: several records for one document — such as multiple account assignment lines — are collected in one keyword field (n-to-1 matching).
• Table fields: the complete account assignment with debit, credit, account and tax code is stored as a table directly on the document.

Everything EuroFib generates lands in DocuWare automatically as well — indexed and audit-proof. For example:

• Outgoing invoices and dunning letters
• Posting documents and bank statements
• Open item lists and payment runs
• Management reports (BWA), VAT returns and VAT ID logs
• Depreciation and fixed-asset lists

On request, the interface completes the open workflow task in DocuWare after a successful synchronization — for example a “waiting for posting” task, as soon as the document is posted in EuroFib. Only the configured workflow is completed, and only after a successful index update. The process status in DocuWare always stays honest.

The posting data synchronization only reads from the EuroFib database via database views (Microsoft SQL Server, Oracle, Sybase); writing happens in DocuWare via the official platform API. EuroFib stays standard and update-safe. On top of that:

• Multi-client capable: every job can be restricted to one client — several companies run in parallel, cleanly separated.
• Status and timestamp on the document: already processed documents are skipped automatically, duplicate updates are impossible.
• Fault-tolerant: individual faulty records don’t stop the whole run — they are skipped and logged.
• Flexible: freely definable SQL queries and stored procedures for anything customer-specific.

We have been a DocuWare partner since 1998 — and a long-standing partner of Schmidhuber EDV just as long. Company founder Hans Zoichter was one of the first employees at Schmidhuber in Vienna and supported EuroFib customers across Eastern Europe. This knowledge is firmly anchored in our team today — from EuroFib financial accounting to the EuroFib AMS fixed-asset accounting.

The invoice is read with AI in DocuWare, verified and pre-assigned — automatically or manually, including cost centers and cost units set by the approver and an optional payment block. After approval, the interface automatically creates an EuroFib posting batch from it — including tax codes, all accounts, cost centers and cost units — which only needs to be posted in EuroFib. No manual transfer of posting data; document and posting stay linked, so document display and data flow work in both directions.

Directly and in real time — vendors, accounts, cost centers and all other master data come straight from EuroFib. On-premise, the interface reads via database views and writes new master data directly towards EuroFib; with DocuWare Cloud, access runs via the DocuWare Local Data Connector and writes go into a dedicated database that EuroFib picks up. In both cases you always work with current master data — no nightly synchronizations, no outdated select lists.

Practically every PDF EuroFib generates: outgoing invoices, posting documents, bank statements, open item lists, management reports (BWA), VAT ID logs, depreciation and fixed-asset lists, dunning letters, payment runs, VAT returns and more. The documents are indexed automatically and archived audit-proof.

Posting and account assignment data from EuroFib — such as document number, posting date, amount, cost center and the account assignment with debit, credit, account and tax code. The values land in index fields, keyword fields or as a complete table directly on the archived document. In addition, status and timestamp are set so every synchronization remains traceable.

Not in the program itself — EuroFib stays standard and update-safe. The posting data synchronization only reads via database views (Microsoft SQL Server, Oracle, Sybase) and writes exclusively in DocuWare, via the official platform API. Invoice handover and master data writes run in a controlled way through defined paths — on-premise directly towards EuroFib, in the cloud via a dedicated database that EuroFib picks up.

Yes. Every synchronization job can be restricted to one client — so several companies can be synchronized in parallel and cleanly separated. Already processed documents are skipped automatically via status fields, duplicate updates are impossible.

On request, the interface completes the open tasks of a defined workflow after a successful synchronization — for example a “waiting for posting” task, as soon as the document is posted in EuroFib. Other workflows remain untouched, and completion only happens after a successful index update.

Yes — with our integration solution ShowDoc, users open the archived original document at the push of a button directly from the posting, without a DocuWare search and without switching systems. Our blog post on document display straight from ERP, CRM & accounting shows how it works.