DocuWare + EuroFib - Posting Data Automatically on the Archived Document
Published on 3 September 2026
The document has been captured, checked and archived in DocuWare - and posted in EuroFib, the Austrian financial accounting software by Schmidhuber EDV in Vienna. From that moment on, the same information lives in two worlds: accounting knows the posting date, account and cost center, while the archive knows nothing about them. Our EuroFib interface for DocuWare closes exactly this gap: as soon as a document is posted in EuroFib, the posting data automatically travels onto the archived document - no retyping, no re-indexing.
A long-standing partner on both sides
Integrations work best where you truly know both systems. We have been a DocuWare partner since 1998 - and a long-standing partner of Schmidhuber EDV as well. Our EuroFib expertise is first-hand: company founder Hans Zoichter was one of the first employees at Schmidhuber in Vienna and supported customers across the whole of Eastern Europe with EuroFib. Today this knowledge is firmly anchored in our team - from the EuroFib financial accounting to the fixed-asset accounting product EuroFib AMS.
That is why connecting EuroFib to DocuWare is not an experiment for us, but an interface we already run successfully in production - documented and update-safe. You can find all key facts summarized on our DocuWare + EuroFib page.
What the interface does
The interface synchronizes the EuroFib database with the DocuWare archive on a schedule. In each run it finds the matching document for every posting record - for example via the document number - and writes the accounting data directly onto the archived document:
- Index fields: Posting date, amount, cost center and further values are added to the document.
- Keyword fields: Multiple records belonging to one document - such as several account assignment lines - are collected in a keyword field (n-to-1 synchronization).
- Table fields: The complete account assignment with debit, credit, account and tax code is stored as a table directly on the document - visible to everyone who opens it.
In addition, every run sets a status with a timestamp on the document. Documents that have already been processed are automatically skipped in future runs - no document is touched twice.
Closing the loop: ending workflow tasks automatically
Many of our customers manage invoice approval with DocuWare workflows. The EuroFib interface can close this loop completely: as soon as a document has been posted in EuroFib, it optionally ends the corresponding open workflow task in DocuWare - a “waiting for posting” task, for example. Only the configured workflow is targeted; all others remain untouched. And the task is only closed once the index update has succeeded - so the process status in DocuWare always stays honest.
Built robustly, without touching EuroFib
Technically, the interface is deliberately conservative: it only reads via database views from the EuroFib database - Microsoft SQL Server, Oracle and Sybase are supported. Writing happens exclusively in DocuWare, cleanly through the official Platform API. EuroFib itself remains untouched and update-safe.
For day-to-day operations that means:
- Multi-client capable: Every job can be restricted to one client - several companies run in parallel, cleanly separated.
- Fault-tolerant: Individual faulty records do not stop the whole run - they are skipped and logged.
- Flexible: Beyond the standard synchronizations, freely definable SQL queries and stored procedures are possible - for everything that is customer-specific.
And in the other direction?
Synchronizing the posting data is one half - the other is quick access to the original: displaying the archived document straight from the accounting software, without a DocuWare search and without switching systems. We solve that too - our article on displaying documents straight from your ERP, CRM & accounting shows how.
How to get started
You work with EuroFib and archive your documents in DocuWare - or plan to do exactly that? Then talk to us: as a long-standing partner of both DocuWare and Schmidhuber EDV, we know both sides of the interface. Contact us - we will gladly show you the synchronization in detail.
Frequently asked questions
Which data does the EuroFib interface transfer to DocuWare?
Posting and account assignment data from EuroFib - such as document number, posting date, amount, cost center and the account assignment with debit, credit, account and tax code. The values are written to index fields, keyword fields or as a complete table directly on the archived document. Status and timestamp are set as well, so every synchronization run remains traceable.
Does the interface modify EuroFib?
No. The interface only reads from the EuroFib database via database views - EuroFib itself remains untouched. Writing happens exclusively in DocuWare, through the official DocuWare Platform API. Microsoft SQL Server, Oracle and Sybase are supported.
Does it work with multiple clients (companies)?
Yes. Every synchronization job can be restricted to one client, so several companies can be synchronized in parallel and cleanly separated. Documents that have already been processed are automatically skipped via status fields - duplicate updates are ruled out.
What happens to open workflow tasks in DocuWare?
On request, the interface closes the open tasks of a defined workflow after a successful synchronization - for example a "waiting for posting" task, as soon as the document has been posted in EuroFib. Other workflows remain untouched, and tasks are only closed after the index update has succeeded.