DWUtils — the Automation Platform

More than 55 generic task building blocks — DocuWare operations, workflow control, PDF, Office, email, integrations — are chained by configuration; every step passes its result to the next. Called directly from the DocuWare workflow: synchronously (the workflow can branch on the result), queued, or in the background with a job ID.

You know the concept from Zapier and n8n. The difference is in the operation:

• Self-hosted — your documents never travel through a third-party cloud
• No task quotas, no volume pricing: the platform works through whatever comes
• Robust in continuous operation: persistent queues, automatic retries with backoff — jobs even survive a restart
• Specialized in DocuWare instead of generic: the building blocks know file cabinets, index fields, workflows and stamps

Much of what you find on our integration pages runs on this platform:

• sproof signature including webhook return channel and index write-back
• AI extraction (natif.ai), invoice OCR and barcode/QR recognition
• Word and Excel creation from templates, stamps and overlays
• Validations (IBAN, dates, tables, VAT checks), number sequences, SEPA

The task catalog generates itself from the code — with parameter descriptions and samples. A dedicated task builder clicks the configuration for your workflow together: pick a building block, fill the parameters, take the JSON. New building blocks appear in the catalog automatically.

Besides workflow calls, the platform runs scheduled jobs: nightly accounting exports, automatic stamping runs, quota monitoring with warning emails, GDPR clean-ups — on cron schedules, per tenant.

The platform includes its own monitoring agent that proactively watches our customers’ systems — with 14 check types from Windows services to certificates, disk space, SQL, IIS and scheduled tasks. Warnings automatically create tickets in our support system, and if an agent stops reporting, the platform raises the alarm itself. The agent is cryptographically signed, updates itself and delivers its reports without gaps even after a connection outage. The full disk gets noticed before the workflow stops.

Multi-tenant from the ground up, with a complete execution history per run — which steps, how long, for whom. Central structured logging where every line carries the exact software version; versioned releases through a CI pipeline. In daily productive use with many of our customers.

The concept is the same: chaining building blocks into automations. The difference is in the operation: DWUtils is specialized in DocuWare, runs self-hosted — your documents never travel through a third-party cloud —, works robustly in continuous operation with persistent queues and automatic retries, and there are no task quotas or volume prices.

Via REST straight from the workflow — in three ways: synchronously (the result is immediately available to the workflow for branching), queued, or in the background with a job ID for long runs.

No. Every building block is a standalone function and can be used without DocuWare — such as barcode recognition, Word/Excel creation or PDF processing. Validation of index values is additionally available as a cloud service. DocuWare is the most common caller — but not a prerequisite.

Then we build it — customer-specific building blocks are a fixed part of the concept; more than 20 already exist. New building blocks appear automatically in the catalog and the task builder.

As a Docker deployment — on your infrastructure or in our data center. It works with DocuWare Cloud and on-premise alike.

Every run is fully recorded: which steps, how long, with which result. Add central structured logging — when questions come up, what a job did is traceable in minutes.