ECZ DataOutput — Index Data Export
ECZ DataOutput — Index Data Export
There is knowledge in your index data: which invoices are open, which contracts are expiring, which records are missing? ECZ DataOutput gets that knowledge out of the archive — as CSV or Excel, exported by predefined search criteria. Once set up, the export runs automatically: the report is ready before anyone asks for it.
What ECZ DataOutput does
Index data as CSV or Excel
The export delivers your documents’ index data in the format it will be processed in: Excel for people and analyses, CSV for systems and data analysis — from pivot tables to BI tools.
Predefined search criteria
Stored search criteria determine what gets exported — such as “all approved invoices of the previous month” or “all contracts ending this quarter”. The same query delivers the same structure every time: repeatable, consistent reports instead of hand-clicked lists.
Automatable
The export can run automatically — the monthly report is created without anyone lifting a finger and is ready on the due date. No reminders, no manual gathering, no missed deadlines.
Used in practice
ECZ DataOutput is used wherever archive data needs further analysis:
- Accounting: document data and status reports — for reconciliation, the tax advisor or audits
- Contract management: deadline and portfolio lists at the push of a button
- HR: document inventories and completeness per file
- Quality management: evidence and documentation lists for audits
Four steps to automatic reports
From the question to the finished export.
The question
Which data do you need — and who works with it afterwards?
Search criteria
The queries are defined and stored as repeatable exports.
Format & destination
CSV or Excel, target location and timing are agreed.
Automatic operation
The exports run automatically — the report is ready when it is needed.
At a glance
- Export of index data as CSV or Excel
- Predefined search criteria — repeatable and consistent
- Automatable — e.g. as a monthly report
- For accounting, contracts, HR and QM
- Ideal as a data source for Excel analyses and BI
Frequently asked questions
Which data is exported?
The index data of the documents matching your search criteria — such as document number, partner, amounts, dates and status. We define the useful queries together, based on your question.
CSV or Excel — which is better?
Both are possible: Excel suits analyses done directly by business departments, CSV suits further processing in other systems or BI tools. The format is set per export.
Can the export run automatically?
Yes — that is exactly what the tool is built for: once defined, exports run automatically, for example monthly for accounting or weekly for contract controlling.
What is it typically used for?
For everything beyond the DocuWare search: analyses of accounting data, deadline lists in contract management, inventory analyses in HR or evidence lists in quality management — wherever archive data needs further analysis.
Make your archive data analyzable now
Tell us which report you are missing — we will show you the export on your real data.
Contact us now