DMS Migration to DocuWare

Our migration reads the legacy system and imports automatically into DocuWare — documents and index data together. Your filing structure and search terms are preserved; nobody has to move documents by hand.

We have already carried out the EASY Archiv takeover smoothly for a large customer in the car retail business: several hundred gigabytes of documents including index data — migrated successfully, without any involvement of the old vendor. Data and index data were rescued completely.

A customer ran d.3 and faced strongly increased costs. Our DocuWare offer paid off within a relatively short time — and for the switch we developed our own d.3 importer that converted around 50 GB of accounting data including all index entries fully automatically to DocuWare.

A separate email archive next to the DMS means: two systems, two searches, two maintenance contracts. Many companies have been archiving their mail in Reddoxx MailDepot or MailStore Server for years — both proven products. But when the appliance ages, the license comes up for renewal or DocuWare is in the house anyway, the question arises: why not one archive for everything? We take over complete email archives from Reddoxx and MailStore into DocuWare — mails including attachments, fully indexed and full-text searchable, side by side with invoices, contracts and all other documents. The takeover runs via our ECZ Connector, which understands Reddoxx exports natively; MailStore content is taken over in a structured way as well.

Your documents belong to you. We get them out of the legacy system without you depending on the previous vendor — even if the cooperation there is ending. EASY Archiv and d.3 are just examples: we take over other legacy systems automatically as well.

You have a DMS with an active maintenance contract and are unhappy? Then we offer you DocuWare at strongly reduced conditions — provided you are willing to cancel the existing maintenance contract. We analyze your situation, look at the strengths and weaknesses of your current solution and create a takeover concept with special conditions.

No — that is exactly the point: documents and index data are taken over together. Your search terms, document types and assignments are preserved and transferred into the DocuWare structures.

No. Our reference migration from EASY Archiv ran entirely without the old vendor’s involvement — several hundred gigabytes, taken over smoothly. You do not depend on the old manufacturer’s cooperation or export services for the switch.

That depends on data volume and structure. Since the takeover runs automatically, the effort is much lower than a manual conversion — after the analysis you receive a realistic estimate.

Yes — complete archives from Reddoxx MailDepot and MailStore Server move into DocuWare including attachments: fully indexed, full-text searchable and in the same archive as all your other documents. The takeover runs via our ECZ Connector.

The prerequisite is an active maintenance contract for your existing DMS that you are willing to cancel. We analyze your situation and create a takeover concept — including DocuWare at strongly reduced conditions.