DWSendMail — Email Dispatch from DocuWare
DWSendMail — Email Dispatch from DocuWare
You have a DocuWare on-premise license without Workflow Manager and still want to send outgoing invoices automatically? No problem: DWSendMail searches on its own for documents with a defined status — such as “to be sent” —, dispatches them automatically based on an email template and records the dispatch in DocuWare via an index update. Automation that works even with a limited license scope.
Contact us now!What DWSendMail does
Dispatch by search criteria
DWSendMail automatically searches for documents that should be sent — for example all documents with status “to be sent”. No manual gathering, no forgetting.
Email from a template
The email is created from a template — subject, text and recipient follow your rules, the document is attached automatically.
Index update after dispatch
After sending, DWSendMail updates the index data — the dispatch status is visible in DocuWare, and no document is ever sent twice.
Even with a limited license scope
DWSendMail does not need the Workflow Manager — ideal for on-premise installations with a lean license scope. It also makes sense in cloud scenarios: when certain sensitive information should remain or be processed on your own hardware.
Four steps to automatic dispatch
From search criterion to the sent invoice — set up in a short time.
Define the use case
What should be sent, to whom, when — for example outgoing invoices after approval?
Template & search criteria
The email template and status criteria are tailored to your process.
Setup & testing
DWSendMail is installed and tested with real documents.
Automatic operation
Dispatch runs automatically — including index update and full traceability.
At a glance
- Automatic search by dispatch status
- Email dispatch based on templates
- Index update — no duplicate dispatch
- No Workflow Manager required
- For on-premise and hybrid cloud scenarios
Frequently asked questions
Do we need the DocuWare Workflow Manager?
No — that is exactly what DWSendMail is built for: automatic document dispatch even with a limited license scope, primarily on-premise.
Does DWSendMail also work with DocuWare Cloud?
Yes. That is particularly interesting when certain sensitive information should remain or be processed on your own hardware — DWSendMail then runs on your side and works together with the cloud.
How does DWSendMail know which documents to send?
Via search criteria, typically a status field (e.g. “to be sent”). After dispatch, the status is changed via an index update — the operation is documented and nothing goes out twice.
What can be sent with it?
In principle any archived document — the classic case is outgoing invoices. Subject and text come from the template, the document is attached automatically.
Set up automatic dispatch now
We will show you DWSendMail in action — from search criterion to the sent invoice.
Contact us now