Custom Interfaces

Custom development

Custom Interfaces

Not every process fits a standard connector — and that is exactly where our work begins. As consultants and developers in one, we build interfaces that fit your workflow precisely: from XML orders via FTP to diagnostic protocols from vehicle testing devices to an ERP connection with an upstream field-sales tool. Three examples from real projects.

Three projects from practice

XML orders processed automatically

A customer receives orders from their customers as XML via FTP. Our sister company ZCS GmbH provides the FTP server securely; as soon as an XML arrives, we generate a readable PDF from it, store it in DocuWare and hand the XML over via DocuWare as a data file to the ERP system — where it is read in automatically. People see a clean PDF, the system gets structured data — without a single manual step.

Vehicle diagnostic protocols: audit-proof and searchable

A car retail group with more than 16 locations has to prove diagnostic protocols of serviced vehicles to a well-known German manufacturer — for audits and inspections. Our solution files the protocols of all testing devices into the central DocuWare automatically every day. On top, we built a dedicated web portal:

Intranet page with Microsoft 365 login — no extra password
Search by VIN, model, license plate and more — no DocuWare knowledge required
Across locations and brands: one central protocol portal for the whole group
During an audit, every protocol is found in seconds

Trade Control / PCS: ERP + field sales

For a construction company we implemented, together with PCS, the automatic filing from Trade Control: quotes, orders, delivery notes and invoices are fetched continuously and archived in DocuWare. In addition, the customer wanted a quotation process: field staff capture construction site details on-site in a third-party web tool — our development fetches the data there, stores it in DocuWare, and quotes are created from it in Trade Control. Three systems, one continuous process.

Concept and development from one source

These projects show how we work: we analyze the workflow, design the solution and develop it ourselves — REST API, databases, FTP, XML, web portals. You talk to the people who actually build it — and the solution stays documented, update-safe and maintained.

Process

Four steps to your custom solution

From understanding the process to supported operation — honest advice, developed in-house.

Understand the requirement

We look at your workflow — what comes from where, what has to go where, who works with it?

Concept

You receive a clear solution concept with effort and benefit — no black box.

Development & testing

We develop the interface and test it together with your real data.

Operation & evolution

The solution runs documented and maintained — and grows when your process changes.

At a glance

REST API, XML, FTP, databases, web portals
In-house development — no handing off to third parties
Dedicated portals with Microsoft 365 login possible
Examples: XML-to-DocuWare, diagnostic protocol portal, Trade Control/PCS
Documented, update-safe, continuously maintained

Frequently asked questions

Which systems can you connect?

Practically all of them: via the DocuWare REST API, databases, file interfaces (XML, CSV, FTP) or web services we connect ERP, merchandise management, industry and in-house systems. If a system can deliver or receive data, we will find the way.

What does a custom interface cost?

That depends on the scope — after the analysis you receive a transparent offer. A lot is feasible with manageable effort because we build on proven components from earlier projects.

Do our users have to know DocuWare?

Not necessarily. As the diagnostic protocol portal shows, we build dedicated interfaces with Microsoft 365 login where needed — users search by VIN or license plate while DocuWare works invisibly in the background.

Who maintains the solution long-term?

We do — every solution is documented, update-safe and built cleanly on the DocuWare platform. We implement extensions and adjustments continuously as your process changes.

Let's Talk

Discuss your special case now

Tell us about your process — we will tell you honestly what makes sense and what it costs.